If you own a business, you probably have more data than you know what to do with. From financial records to client information to marketing ideas you haven’t yet implemented, there are a lot of things you need to keep track of! If you’re going to be moving offices in the near future, figuring out how to protect all of these electronic records during your relocation can be a serious challenge. This guide will provide you with a selection of helpful tips.
In the healthcare and legal fields, the term “chain of custody” is used on a regular basis. It refers to the order in which certain people have access to specific items, such as medical samples and trial evidence. The idea behind this concept is that having an established chain of custody will reduce the odds of tampering and, ultimately, help any situation have a more positive outcome.
You can apply this notion to your office move. Make sure any devices, including thumb drives, computers, and external hard drives, that contain sensitive company data have clear chains of custody associated with them. Only the most trustworthy individuals should be part of this system.
There are several steps you can take to ensure that your company’s data is as secure as possible prior to the day of your move. For starters, remember that encrypted data is secure data. Encrypting files that contain sensitive information is an excellent way to keep them safe while they are relocated to your new space.
You should also make a point of reducing the number of devices you have to physically transport from one place to another. Uploading certain files to the cloud for permanent storage and moving some data to off-site servers are two great ways to get rid of some hard drives and computers that would otherwise have to be packed.
Hiring a professional firm to assist you is the best way to reduce your stress levels regarding data security throughout your move. Experts will be able to help you every step of the way, from teaching you best practices you can implement into your business’s standard operating procedures to helping you understand how to properly dispose of electronic devices you no longer need. It’s important to note that, if you do have unwanted devices, the most legal and efficient way to get rid of them is shredding.
If you are interested in learning more about device destruction, or how we can aid you during your upcoming move, contact Corporate Destruction Solutions today. We look forward to working with you and assure you that our expert staff will be able to answer any questions you may have.